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Managing e-mail with Eudora Light: Part 2
Eudora Pro instructions

Organizing Messages into Mailboxes

Now that you have created mailboxes, you can use them to store and organize your messages so that you can archive them in a useful fashion. There are several ways to do this:

  • use the Transfer menu
  • drag a message summary to an open mailbox
  • drag an open message's Tow Truck to an open mailbox
Eudora message Tow Truck

Transfer menuThe most common way to move a message into a mailbox is via the Transfer menu. While the message is open, select a mailbox through the Transfer menu and the message will be automatically moved over to that mailbox for storage. You can accomplish the same thing even if the message is not open, by highlighting the message summary (that one line listing in a mailbox) in its current mailbox list and choosing its new mailbox destination through the Transfer menu as described above.

Don't forget that you can transfer Outgoing messages (mail sent by you) as well as Incoming messages. So you can easily keep all correspondence on a particular subject or regarding an individual project in one mailbox. Outgoing message summaries are written in italics so they can easily be identified in the mailbox list.

Mail summaries

Remember, retaining copies of Outgoing mail is an option in Eudora. You have to choose the keep copies of outgoing mail checkbox in the Sending Mail Settings. You can get there through the Settings... item in the Special menu.

Outgoing mail settings

To put a copy of a message (rather than transferring the original message) into another mailbox, hold down the Option key while using one of the transfer options above. In this way, you can file a message in more than one mailbox.

You can undo mailbox transfers using the Undo command under the Edit menu. You only have one undo.

Creating a Mailbox or Folder during Transfer

Transfer menu with New mailbox optionYou can create a mailbox and transfer a message to it at the same time by selecting New... from the Transfer menu instead of the name of a mailbox. This will display the New Mailbox dialog box. From here, you can create a new mailbox or mail folder.

New Mailbox dialog box

Editing Incoming Messages

An often unnoticed but very useful function in Eudora is the ability to edit the subject and body of an incoming message.

You can edit the subject of an incoming message by opening the message and typing directly in the icon bar (not the subject in the message body). When you are done, just click somewhere else in the message or close it. This new subject is displayed in the message summary when the message is listed in its mailbox. In this way, you can label a message with a more useful subject header than the original sender used, so that you can identify it at a later time.

So you can take a message labeled:
Subject:   Re: PHOTOSHP Digest - 18 Aug 1997

Changing the message subject header

and turn it into:
Subject:   Cool tip on using layers in Photoshop 4.0

Changing the message subject header

Don't worry, the contents of the Subject: field in the body of the message remains unchanged. If you reply to the message, the original subject is used for the reply, not your changed subject. This gives you the freedom to add useful information without the fear of your private notes being revealed to your correspondents.

You can edit the body of an incoming message by clicking on the Pencil icon in the icon bar of a message. Then just add or delete the text of the message. When you are done, save your changes (Command-S) and close the message. Turn off the Pencil icon by clicking on it again.

Eudora message Pencil tool

Sorting Messages

Once you have your messages organized in separate mailboxes, Eudora then gives you the flexibility to sort them on the fly. This can help you locate messages in different ways.

Each message has a one line message summary in the mailbox window. Messages summaries are divided into columns: Status, Priority, Attachments, Who, Date, Size, and Subject (Eudora Pro has additional options). You can show or hide these columns using the Mailbox Columns Settings which you can access through the Settings... option in the Special menu.

Message summaries

Message summaries in mailboxes are automatically sorted by date with the newest messages at the bottom of the list. To sort by any other category, select the appropriate command from the Sort submenu from the Edit menu. (Eudora Pro gives you additional shortcuts for this.)

Edit: Sort menusInterestingly, this sorting method is "sticky", meaning that each sort is based on the previous state of the mailbox. So, if a mailbox is sorted by date, and then you sort by sender, the messages are grouped by sender and within each group they are ordered by date.

Grouping by subject is handy if you are trying to follow a thread on a discussion list. Sorting by date can be erroneous because of incorrectly formatted date fields or incorrect time zones.

NEXT--> Filtering Messages
<--BACK   Mailboxes and Folders



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